SIAKAD IKMI

Overview

Problem Background

• Inefficient Course Plan Selection: Traditional course registration workflows remain complex, making course enrollment cumbersome for students.
• Manual Document Services: Students must go through manual administrative processes to obtain academic records, resulting in longer waiting times.
• Scattered Academic Information: Academic information is spread across multiple services, making it hard for users to quickly access needed details.

Solution Approach

• Digital Course Plan Management: Provides a simplified digital course plan system with separate regular and MBKM course workflows.
• Self-Service Digital Documents: Enables students to download official academic documents independently with QR code verification.
• Generative AI Assistant Chatbot: Offers an interactive chatbot service to help users obtain academic information quickly.
• Integrated Academic Platform: Unifies academic services into a single system to enhance administrative efficiency and user experience.

Tech Stack

Key Features

Project Gallery

Screen 1

Login Page

SIAKAD IKMI user login authentication interface with role-based access control system.

Screen 2

Student Dashboard

Summary of student academic information including GPA, total credits, study status, and announcements.

Screen 3

Student Biodata Page

Profile management and form interface for personal and academic student data.

Screen 4

Print Student Biodata

Print preview display of student biodata form complete with QR Code verification.

Screen 5

Student ID Card Page

Interactive digital Student ID Card (KTM) display.

Screen 6

Print Student ID Card

Ready-to-print official format document for Student ID Card (KTM).

Screen 7

Student Grades Page

List of course grades obtained by the student for each semester.

Screen 8

Course Registration (KRS) Page

Interface for students to select and enroll in courses for the active semester.

Screen 9

KRS Submitted

Draft status of Course Registration Form submitted by student for advisor/admin approval.

Screen 10

KRS Approved

Official Study Plan status approved and validated by academic authorities.

Screen 11

Print Study Plan (KRS)

Official self-service printable Study Plan document equipped with verification QR Code.

Screen 12

Semester Grade Report (KHS) Page

Semester Grade Report display featuring term GPA and cumulative GPA.

Screen 13

Print Grade Report (KHS)

Automated print preview of student Semester Grade Report document.

Screen 14

Academic Transcript Page

Recap of cumulative grade history across all courses completed by the student.

Screen 15

Print Academic Transcript

Official format temporary/final academic transcript document with QR Code verification.

Screen 16

Graduation Certificate (SKL) Page

Application and issuance page for Graduation Verification Letter for eligible students.

Screen 17

Print Graduation Certificate (SKL)

Official digital Graduation Verification Certificate (SKL) document.

Screen 18

AI Chatbot Assistant

Gemini API-powered AI assistant answering academic service inquiries.

Screen 19

Superuser/Admin Dashboard

Central control panel and academic statistical data recap for institutional administration.

Screen 20

Study Programs Page

Management of academic departments and study programs offered by the institution.

Screen 21

Academic Year Page

Configuration and management of active academic year periods and curricula.

Screen 22

Courses Page

Course catalog management, credit units (SKS), semester loads, and prerequisites.

Screen 23

Graduation Predicate Page

Criteria and standards configuration for graduation honors (Cum Laude, Very Satisfactory, etc.).

Screen 24

Thesis Defense Schedule Page

Scheduling of student final thesis defense sessions and examination panels.

Screen 25

User Management Page

User account administration, role assignment, and account activation management.

Screen 26

Student Directory Page

Directory and record management of all registered students.

Screen 27

Import Student Data

Bulk upload feature for importing new student data using spreadsheet templates.

Screen 28

Faculty Directory Page

Lecturer directory with national lecturer IDs (NIDN) and specialization fields.

Screen 29

Campus Officials Page

Structure management of institutional signatories for official document validation.

Screen 30

Batch Print Student Biodata

Batch printing utility for student biodata documents in large quantities.

Screen 31

Batch Print Student ID Cards

Batch generation and printing facility for Student ID Cards (KTM).

Screen 32

MBKM Program Data Page

Management and credit equivalency mapping for Freedom to Learn (MBKM) activities.

Screen 33

Manage Student Grades Page

Centralized management and oversight of course final grades.

Screen 34

Input Student Grades

Grade entry form (Assignments, Midterms, Finals, Attendance) per course.

Screen 35

Import Student Grades

Bulk upload facility for importing course grades from Excel files.

Screen 36

KRS Validation Page

List of student course plan submissions requiring administrator validation.

Screen 37

Student KRS Approval

Detailed review and approval interface for individual student course selections.

Screen 38

Batch KRS Assignment

Bulk course registration assignment feature for entire student cohorts/classes.

Screen 39

Batch Print Grade Reports (KHS)

Batch printing utility for Semester Grade Reports per class or cohort.

Screen 40

Batch Print Transcripts

Batch printing facility for academic transcript documents.

Screen 41

Batch Print Graduation Certificates (SKL)

Batch issuance and printing facility for Graduation Verification Letters.

Screen 42

Menu Management Page

Navigation structure configuration and menu authorization settings.

Screen 43

Reorder Navigation Menu

Drag-and-drop ordering interface for UI navigation hierarchy.

Screen 44

System Status Page

Monitoring panel for server health, database performance, and system metrics.

Screen 45

API Key Management Page

API access token administration and third-party service integration management.

Screen 46

Account Settings Page

Admin profile settings, password changes, and account preferences.